We are looking for an organized, adaptable, and experienced Executive Assistant to support our Advanced Hardware Engineering team including our Vice President of Advanced Hardware Engineering, and our Director of Sensors & Systems for Advanced Hardware. This role will have an administrative component (calendar maintenance, travel, expense reporting and scheduling) and will also work to manage multiple initiatives and projects across the organization. The Executive Assistant will manage confidential communications and will interface with senior-level internal and external stakeholders.

Responsibilities

  • Hands-on meeting scheduling, coordination, note taking and task management
  • Administrative tasks including domestic and international travel, expense reporting, calendar management, meeting arrangements, inbox management, and establishing agendas
  • End-to-end project management for org-wide projects and initiatives, including inception, planning, documentation, tracking, and communication
  • Event planning, coordination, and execution, for org-wide or individual team offsites
  • Act as a back-up to other executive assistants as needed

Qualifications

  • 5+ years of experience working as an Executive Assistant 
  • Self-starter; capable of identifying business needs and independently formulating and executing plans to improve operations and efficiency
  • Sensitivity to handling critical and confidential information
  • Extraordinary organizational skills
  • Expert-level written and verbal communication
  • Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, and Mac-based programs
  • Comfortable working in a dynamic environment; possesses an appreciation for the challenges of supporting a growing team of diverse personalities and programs
  • Ability to quickly learn, follow, and communicate organizational policies, practices, and operations
  • Professional discretion and judgment to ensure applicable private/proprietary business information, data, transactions, and correspondences maintain confidentiality

Bonus Qualifications

  • Experience working with Concur, TripActions, or SAP Ariba
  • Previous exposure working with outside vendors, cross-functional internal stakeholders and senior leadership

Vaccine Mandate

Employees working in this position will be required to have received a single dose of the J&J/Janssen COVID-19 vaccine OR have completed the two-dose Pfizer or Moderna vaccine series. In addition, employees will be required to receive a COVID-19 booster vaccine by the earlier of (1) April 15 or (2) within two months of becoming eligible for the booster vaccine.

Employees will be required to show proof of vaccination status upon receipt of a conditional offer of employment. That offer of employment will be conditioned upon, among other things, an Applicant’s ability to show proof of vaccination status. Please note the Company provides reasonable accommodations in accordance with applicable state, federal, and local laws.

About Zoox

Zoox is developing the first ground-up, fully autonomous vehicle fleet and the supporting ecosystem required to bring this technology to market. Sitting at the intersection of robotics, machine learning, and design, Zoox aims to provide the next generation of mobility-as-a-service in urban environments. We’re looking for top talent that shares our passion and wants to be part of a fast-moving and highly execution-oriented team.


A Final Note:
You do not need to match every listed expectation to apply for this position. Here at Zoox, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.